COVID-19 Information.

During this challenging time we are still conducting our business activities while working remotely to protect our staff, partners and clients.

Please get in touch with us if you need any support or advice with your virtual meetings and future live events as we're here to help.

Meeting Logistics

Seamless co-ordination from start to finish

Organisation comes naturally to our meeting planners. Our project managers take the lead and provide guidance, being the consistent point of contact, which allows you the peace of mind to focus on your daily responsibilities.

On-site, our team ensures the orchestration of every detail – from the freshness of the food to the timeliness of the transfers. Post-event, we manage debrief meetings with all suppliers, reconcile final budgets, collate attendee evaluations and help coordinate the cascading of messages to extend the life-cycle of the event.

Our meeting planners deliver certainty with impact every time

Combining our unique and ongoing research into the healthcare meetings landscape and over 40 years of event expertise, our team of meeting planners are continually at the forefront delivering certainty with impact – every time.

Certainty, in that every detail is taken care of, every contingency is considered and every outcome is evaluated. Reliable and proactive, our teams ensure we deliver each meeting with no surprises.

By driving goals with as much energy as if they were our own, we produce positive results and impact that is anything but conventional.

Our meetings logistics services include:

  • Managing event budget from initial conception, regular spend updates and final reconciliation
  • Providing regular client update calls to advise and discuss project progression
  • Assisting with venue sourcing, advising on optimal meeting space in line with event objectives
  • Adhering to all applicable compliance procedures
  • Organizing event registration such as online portals, and management of information
  • Organizing travel logistics, including flights, trains and transfers
  • Delegate management and communication pre, during and post event
  • Completion of health and safety documentation
  • Creating and managing event apps
  • Arranging any ad-hoc meetings including full meeting logistics, communication and budget requirements
  • Organizing and managing food & beverage
  • Applying and negotiating cost savings for clients

Our global reach and our extensive experience within the pharmaceutical sector enables our meeting planners to seamlessly co-ordinate any event of any size.


Interested in getting in touch about Meeting Logistics?